Event Policy
Venues & Accommodation
Accessibility
We recommend our clients to choose a venue according to the soft mobility options accessible nearby
Prioritize sustainable options
We recommend venues that are committed to sustainability presenting a green label and/or a relevant sustainable policy.
Proximity to destinations
We recommend accommodation located within walking distance of the meeting locations or located near public transportation hubs, reducing the need for additional transportation.
Local Transportation
Program
We always advise our clients on the schedule of the event to avoid peak hours and the relative ecological damage.
Collective means of transportation
We recommend our clients to organize collective means of transportation for the participants to get to the event venue (coaches, shuttles, carpooling, etc.).
Participants awareness
We recommend our clients to share a sensibilization campaign informing the participants on the soft mobility options available to get to the event venue.
Travel emissions offsetting
For every event we organize, we propose to track the travel emissions of the participants to compensate them.
Online streaming
When evaluating event requests, the option of complementary online streaming is explored to extend the number of participants (without increasing the catering and travel expenses).
Furniture, Technical Material & Decoration
Existing material
We always ask our clients if they possess material we can use at the event before thinking about producing new items.
Sustainable production
When producing new materials for our events, we always assess the offer of recycled resources and the end-of-life options, promoting the donation to associations, the upcycling or the recycling of it. Whenever possible, we prioritize providers with relevant sustainable practices.
Renting policy
We always think about renting before we buy any items for the events that we organize.
Quality of the material
We use energy-efficient equipment as much as possible for the events that we organize.
Local economies
We support local economies and reduce transportation carbon emissions by choosing local providers of services.
Food & Beverages
Local provider
We always recommend our clients to choose catering services in the city where the event is held to minimize travel distance
Sustainable provider
We recommend our clients to choose catering services that are committed to sustainability, presenting a green label and/or a relevant sustainable policy.
Diversified menus
We recommend our clients to offer a diversified menu at the event, including all dietary requirements. We always display the list of allergens of each dish.
Quality of the menu
We recommend our clients to choose a seasonal menu promoting fresh and local products. Whenever feasible, we encourage them to keep the number of options provided to the minimum to avoid waste, remove unsustainable products from the menu and offer more vegetarian and organic options.
Water
We always recommend our clients to provide tap water fountains, returnable bottles of water or pitchers on events.
Activities & Experiences
Local economy
We recommend our clients to choose activities supporting the local economy.
Sustainable activities
We aim to organize activities making participants aware of eco-responsibility and environmental issues rather than activities directly linked to unsustainable practices.
Waste Management
Digital
We propose digital means of communication on the events that we organize (invitation, travel documents, signage, program, floor map, etc.).
End-of-life situation
We pay attention to the end of life of the material we produce, promoting the donation to associations, the upcycling or the recycling of it.
No single-use item
We suggest reusable items when we produce event material (eg: badges, notepads, pencils, etc.).
Food donation
We encourage our clients to donate the potential excess food produced for their events. When feasible, we anticipate all actions and logistical arrangements for the collection and recovery of uneaten meals with competent associations.
Waste sorting
We tackle waste sorting on events by proposing several options to our clients: clear visual signage, a dedicated space for waste sorting management and garbage evacuation through an eco-responsible provider.
Goodies
No goodies option
Whenever feasible, we avoid offering goodies on events to reduce to zero those costs and carbon emissions.
Quantities
We always reduce the quantities of objects produced by incorporating the forecast of no-shows.
Quality of the goodies
Whenever feasible, we suggest local and handcrafted products over items not respecting environmental and social standards.
Dematerialization
We suggest alternatives to goodies such as donations for social and/or ecological purposes.
Offsetting
Calculation and compensation
For every event that we organize, we propose to compensate for its carbon emissions. Based on the calculation tool we set up with the Ecological Entrepreneur, we can anticipate the needed donation allowing to cover fully or partially the carbon emissions of an event. We propose a panel of collaborative projects, selectable by values and objectives. All offer a concrete sustainable impact, locally or abroad.
Social
Gender mainstream
We always promote diversity in the human resources we hire at events (stewards, waiters, speakers, animators, etc.).
Social integration
Whenever feasible, we collaborate with associations working in social integration and/or education services to bring their support to the event.
Reporting
Feedback and improvement
We provide feedback on our experiences, including suggestions to improve sustainability in event management.